Court Reporter 1

How to Become a Court Reporter: A Comprehensive Guide

what is a court reporter

In the world of legal proceedings, court reporters play a vital role by transcribing spoken words into written records. Also known as stenographers or shorthand reporters, these professionals possess technical skills and expertise to accurately capture the details of court hearings, depositions, and other legal events. If you possess excellent typing skills and a keen interest in legal proceedings, you might be intrigued by the prospect of becoming a court reporter. In this article, we’ll explore the intricacies of this profession, guide you through the steps to become a court reporter, and provide insights into the average salary in this field.

What Does a Court Reporter Do?

Court reporters, also referred to as stenographers or shorthand reporters, have a unique role within legal proceedings. Their primary responsibility is to transcribe spoken or recorded speech into written form during various legal events, such as court hearings, depositions, and administrative proceedings. To accomplish this task, court reporters utilize shorthand, machine shorthand, or voice writing equipment, which enables them to create official transcripts that accurately capture every spoken word.

In addition to their transcribing skills, court reporters possess the ability to interpret speakers’ gestures and tones. This allows them to provide a precise representation of the events and emotions conveyed during these legal proceedings. Their written records hold immense significance as they serve as official documentation for future reference.

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Types of Court Reporters

Official Court Reporters : These reporters work directly for the court and are responsible for recording everything that happens during legal proceedings.

Freelance Court Reporters : Independent professionals who are hired by law firms, corporations, or private parties to provide their services during legal events.

Realtime Court Reporters : These reporters have specialized training and equipment that allow them to provide instantaneous transcripts during proceedings.

How to Become a Court Reporter

Choose Your Career Path

The journey to becoming a court reporter begins with selecting the right career path that aligns with your interests and goals. Depending on the state where you intend to work, the requirements for court reporters may vary. Generally, court reporting can be divided into several specialized paths, including:

  • Judicial Reporting: Involves transcribing court proceedings, depositions, and administrative hearings.
  • Closed Captioning: Specializing in providing live captioning for broadcast networks.
  • CART Services: Focusing on captioning services for individuals who are deaf or hard of hearing.

Based on your chosen path, you might follow one of two methods:

  • Court Reporting/Stenography: Utilizing a computer and stenotype machine for tasks like closed captioning, judicial reporting, or CART services.
  • Court Reporting/Voice Writing: Employing a steno mask device coupled with specialized voice recognition and translation software.
  • Educational Requirements
  • To embark on a career as a court reporter, one must complete the necessary educational programs.
  • Certification Process
  • Certification and licensure are essential steps to becoming a recognized court reporter.
  • Networking and Job Hunting
  • Building a professional network and seeking employment opportunities are crucial for new court reporters.

Apply for a Court Reporter Program

Once you’ve decided on your career path, the next step involves selecting a suitable court reporter program. These programs are offered by community colleges, technical schools, and dedicated court reporter institutions. Some programs may also be available online, offering the flexibility to study from home. The National Court Reporters Association (NCRA) provides a comprehensive list of court reporting programs to aid your research.

To apply for a program, carefully review the application requirements, ensuring you submit all necessary materials. Typically, these requirements include an entrance exam to assess your typing and English language skills. Additionally, many programs might require you to procure your own manual stenotype machine.

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Earn a Degree or Certificate

Court reporting programs cover a range of subjects including machine shorthand, court transcription, and reporting techniques. Successfully completing a program grants you either a certificate or an associate degree, opening doors to numerous job opportunities. These programs generally span 18 to 24 months and necessitate a high level of accuracy on dictation tests. The curriculum covers key areas such as English grammar, legal terminology, transcript preparation, shorthand techniques, and more.

Complete an Internship

To bridge the gap between theoretical learning and practical application, consider participating in an internship. Internships enable you to work alongside experienced court reporters, honing your skills and gaining firsthand experience in the field. Many court reporting programs incorporate internships, allowing you to choose environments that match your interests. For example, if you aspire to work in a courthouse, seek internships there to gain relevant experience.

Meet State Licensing Requirements

Research the licensing requirements in your state, as many states mandate court reporters to be licensed. Even if not obligatory, obtaining a license can enhance your professional standing. Licensing typically entails passing a written exam and a skills test. Alternatively, you might opt for certification, which is recognized by many states. Two well-regarded certifications include the Certified Verbatim Reporter and the Registered Professional Reporter.

The Essential Skills of a Court Reporter

Typing Speed and Accuracy

Court reporters must possess exceptional typing skills, often exceeding 200 words per minute, with near-perfect accuracy.


Many court reporters use stenotype machines, specialized devices that allow them to type complex legal terminology quickly.

Legal Knowledge

Understanding legal jargon and proceedings is essential to accurately capture the context of conversations.

Attention to Detail

The devil is in the details. Court reporters must have an unwavering commitment to accuracy and an eye for detail.

Time Management

Managing multiple tasks simultaneously, such as listening, typing, and marking key moments, requires excellent time management skills.

Education and Training

Court Reporting Programs

To become a court reporter, one must complete a court reporting program accredited by the National Court Reporters Association (NCRA).

Certification and Licensure

Upon graduation, aspiring court reporters must obtain certification through exams and may need state licensure.

Tools of the Trade

Stenotype Machines

Stenotype machines are the primary tools of court reporters, enabling rapid typing of phonetic symbols.

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Computer-Aided Transcription Software

Modern court reporters also use specialized software for transcription, making their work more efficient.

Challenges and Opportunities in Court Reporting

Technological Advancements

While technology can aid court reporters, it also poses challenges as automated transcription tools advance.

Job Outlook

The demand for skilled court reporters remains steady, with opportunities in both traditional and non-traditional legal settings.

The Importance of Accuracy in Legal Transcripts

Accuracy is paramount in legal transcripts, as they can significantly impact court decisions and legal outcomes.

The Role of Court Reporters in Different Legal Settings


Court reporters are most commonly associated with courtrooms, where they ensure an accurate record of trials.


In legal depositions, court reporters play a crucial role in documenting witness testimonies.


Arbitration proceedings often require the presence of court reporters to record the proceedings.

Captioning Services

Some court reporters work in closed captioning for television broadcasts, making content accessible to the hearing impaired.

The Future of Court Reporting

The field of court reporting continues to evolve, with technological advancements shaping its future.

Searching for Court Reporter Jobs

Once you’ve met the necessary requirements in your state, embark on your job search journey. Online job-search platforms are valuable resources for discovering available positions. Don’t hesitate to leverage your professional network, including your internship supervisor, for potential leads. Joining professional organizations such as the NCRA or the National Center for State Courts can provide networking opportunities through conventions, seminars, and forums.

Average Court Reporter Salary

The average annual salary for a court reporter stands at approximately $56,965. This figure can fluctuate based on factors like your employer, educational background, experience level, and geographical location. Advancing in your career, gaining licensure, or obtaining certification can lead to increased earning potential. Many court reporters also enjoy additional benefits provided by their employers, contributing to their overall compensation.


Becoming a court reporter requires a combination of technical skills, education, and dedication. Through careful selection of your career path, enrollment in an appropriate program, completion of an internship, and fulfillment of licensing or certification requirements, you can pave the way to a successful career in this field. The significance of court reporters in preserving accurate records of legal proceedings cannot be understated, making this profession a vital part of the legal landscape.

FAQs (Frequently Asked Questions)

  1. Is court reporting only limited to courtrooms? No, court reporters can work in various settings, including courtrooms, depositions, administrative hearings, and even providing closed captioning for broadcasts.
  2. What are the benefits of joining professional organizations like NCRA? Professional organizations offer networking opportunities, access to resources, and chances to stay updated on industry trends, ultimately boosting your career prospects.
  3. Are there opportunities for advancement in the court reporting profession? Yes, court reporters can advance by gaining experience, earning certifications, or specializing in specific areas like CART or closed captioning.
  4. Is real-time translation for the deaf a specialized career path? Yes, court reporters specializing in Communication Access Real-Time Translation (CART) provide vital services

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